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Executive Assistant to the Director of Technology

Job Category:
Computer and Information Technology
Career Level:
Mid Career (2+ years of experience)
Job Type:
Full Time/Permanent
Company Name:
TOWN Residential
New York
Description: TOWN is the fastest growing residential real estate firm in New York City history. We offer a positive, exciting and dynamic work environment led by a visionary and best-in-class management and executive team. TOWN values our best resources, our People, and seek individuals who strive for progress and innovation in how our business is done. 

With beautiful offices throughout New York City, our company is a premier full-service real estate firm with acclaimed success and expertise in luxury sales, new development marketing and rentals and with a dedication to technology, innovation, and collaboration to move our business forward. 

The Executive Assistant will provide administrative and project management support to the Managing Director of Technology. This is an excellent opportunity for a passionate and adaptable individual to support our Technology department as they develop and enhance company information infrastructure and tools used across a wide range of business units including operations, marketing, digital marketing, and sales. 

This role is responsible for facilitating the daily workflow of the Managing Director in a smooth and manageable fashion. Duties will encompass calendar management, traffic coordination, interdepartmental liaising, and general departmental support to enhance the organization and efficiency of the Managing Director’s office and Technology department.
Responsibilities (all at the discretion of the Managing Director include, but are not limited to the following):
  • Providing project management and administrative support to the Managing Director to meet Technology objectives
  • Create and modify documents such as invoices, reports, memos, meeting agendas, and select correspondence for the Managing Director
  • Handle all travel arrangements
  • Prepare and submit Travel & Expense reports, reconciling receipts and statements
  • Act as a liaison between the Managing Director and the Technology team
  • Work with the Technology team  to traffic production and help ensure deliverable and milestones are met
  • Attend Technology meetings to assess and document project status, identify project needs, identify potential timeline impacts, updating the Managing Director accordingly
  • Maintain project-specific status reports pertaining to website, listings, intranet related projects.
  • Assist in creating, proofreading and editing presentations and reports using MS Office
  • Coordinate meeting logistics including room reservations, food services, participant travel arrangements, and on-site troubleshooting
  • Other duties as assigned
Skills required:
  • Strong administrative and organizational skills
  • Strong writing skills for internal and external communications
  • Adeptness and adaptability
  • An understanding of content trafficking and workflow management of deliverables
  • Proactive approach to all work with excellent follow-up skills
  • Be able to multi-task and prioritize work
  • Be motivated, well organized, detail oriented and flexible
Education and Training:
  • Bachelor’s Degree preferred
  • At least 2 years agency, in-house creative, digital, IT, or media experience